Use the sample template above — one row per employee on the "Employees" sheet.
Employee Details
Name color
Designation color
Pick from the list to auto-fill name, directions link and address — or leave "Type manually" selected and fill in the fields yourself.
Shown as a direction icon right after the office name.
One line per line break. Ordinal suffixes (3rd, 4th, 5th...) are automatically superscripted.
Auto-fills when you pick a centre above — or type it directly. Up to 3 numbers supported — separate with a space, then | or / or \, then a space, and each number gets its own link. Eg: 82865 73161 | 022 6686 5868 | 97691 68611
Show this phone number in the signature
Copied ✓
How to create & set your signature
STEP 01
Fill in your official details in the fields on the left side: Name, Educational Qualification, Designation, Phone Number and Email ID. Then, under Consulting Rooms, pick each centre from the dropdown — the name and directions link fill in automatically.
STEP 02
Check your details in the Live Preview above. If everything is correct, click Copy Signature at the top right.
STEP 03
Open Outlook and click File › Settings › Account › Signatures › + Add Signature, then:
Type a signature name*mandatory
Paste the copied signature in the box (Ctrl + V)
Tick both checkboxes: Set default for new messages and Set default for replies and forwards*mandatory
Click Save*mandatory
Note:
Create your own signature. Do not copy a signature from any other employee.
Do not edit the Direction link.
Put only 1 email ID in the "Email ID" field. The main "Phone Number" field can take up to 2 numbers — type a space, then / or \ or |, then a space between them. In the signature the second number shows on the next line, under the first one (the separator is not shown).
A field that's built for more than one (Office Phone, Consulting Room phone) can take up to 3 numbers: type a space, then a separator (| or / or \), then a space, between each number, and every number gets its own clickable link.
Eg 1: 82865 73161 | 022 6686 5868
Eg 2: 82865 73161 / 022 6686 5868
Eg 3: 82865 73161 \ 022 6686 5868
This preview is the exact HTML you'll copy — what you see here is what will render in the recipient's email.
Need a small tweak — a color, a word, a spacing nudge — without coming back to me? Switch to "Edit HTML Code" and
change it directly; the preview there updates live as you type.
On the clickable phone/email link color: the HTML here sets white, no-underline styling directly and
inline wherever the link appears, which is the most reliable fix on the authoring side. That said, once a
signature is actually sent, some webmail clients (Outlook.com, certain Gmail views) can still re-style
already-received links using their own reading-pane defaults, and that's genuinely outside what any signature
HTML can control. Phone numbers and email IDs are always
kept clickable in this generator.
Why this can look/behave differently on mobile (reply or new mail): mobile mail apps (Outlook mobile,
Gmail app, iOS Mail) generally do NOT use the same signature as desktop. Each device/app has its own separate
signature setting that has to be configured on that device — a signature saved in desktop Outlook does not
carry over to the Outlook phone app automatically. On top of that, mobile compose/reply screens often render a
stripped-down version of any HTML signature: some apps flatten multi-column table layouts, ignore custom fonts
(falling back to the system font instead of Poppins), and a few even convert the signature to plain text
entirely. If a signature looks fine on desktop but breaks on mobile, the first thing to check is always
whether the signature was set up separately inside that mobile app's own Settings → Signature screen.
Whatever's in the box above is live — the preview below it updates as you type, and Copy/Download will export
exactly that code while this tab is open. Switching back to the form and editing fields there won't touch your
manual edits here unless you click "Reload from form fields."